Construction Project Coordinator

Reporting directly to the Construction Program Manager (Americas), Real Estate & Facilities, the Construction Project Coordinator contributes to the coordination of the dynamic evolving global footprint. Partnering closely with Construction Project Managers in Americas, Europe and Asia, the Project Coordinator will assist with projects in all phases of construction globally, assisting with multiple projects simultaneously including assisting in the organization of all data and documents for projects, budget tracking and reporting, contract management, submittal review, and monitoring and summarizing progress of projects.

• Ensures appropriate monitoring, reporting, tracking and follow-up procedures are in place for effective project management and execution.

• Issue PO to vendors based on information and approvals provided by Project Manager.

• Assists and collaborates with internal project managers and third-party construction management firms to verify construction work performed, materials used, and validates adherence for progress payments to contractors.

• Prepares status update reports for Executive Management update calls, meetings, and or submissions.

• Ensures that the design and construction projects meet established requirements, and that construction complies with established standards.

• Reviews contract close-out documents as directed.

• Manages and oversees the construction-related financial document collection, tracking, and reporting including submitting/receiving purchase orders, reviewing and documenting pay applications, reviewing and approving submittals from contractors and tracking progress.

• Manages field and office activities of third-party construction management firms.

• Project Management Support:

• Design and GC RFPs:

• Create folders and maintain folders on SharePoint for distribution of documents to bidders.

• Create transmittals and distribute bid documents to bidders.

• Organize and distribute RFIs and responses throughout bid process.

• Ensures the safe keeping and submission of all record drawings for construction projects

• Construction Management:

• Assist and track project milestones.

• Submittal Process: Review, approve, and process submittals and shop drawings in accordance with ULS specifications and standards.

• Compile and distribute punch-lists and distribute to Contractor for completion. Coordinate with PM tracking of updates and completion.

• Issue and follow up on Contractor monthly Statements of Account, including reconciling accruals and payments

• A Minimum of 3 years experience in the construction industry and knowledge of processes and procedures

• Strong Microsoft Office Skills (Outlook, Excel, Word, PowerPoint), Bluebeam, and MSProject.

• Strong attention to detail, organization skills and the ability to manage multiple, competing priorities.

• Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives.

• The ability to interact professionally and effectively with managers and co-workers.

• Ability to prioritize workload and maximize limited resources.

• Ability to communicate effectively both verbally and in writing.

• Ability to travel up to 10% throughout North America

UL LLC has been and will continue to be an equal opportunity employer. To assure full implementation of this equal employment policy, we will take steps to assure that:

Persons are recruited, hired, assigned and promoted without regard to race, color, age, sex or gender, sexual orientation, gender identity, gender expression, transgender status, religion, creed, national origin, ethnicity, citizenship, ancestry, disability, genetic information, military or veteran status, pregnancy, marital or familial status, or any other protected category under applicable law.