The Assistant Project Manager is responsible for working with the internal and external project teams to help facilitate project documentation and delivery requirements and ensure internal and external communication through effective day to day administration and coordination of projects. Key contributions include: produce/distribute meeting agendas and minutes, RFI management, submittal management, drawing management, assisting with change order review and management, project close out management and keeping project documentation up to date in the construction management software. Responsible for handling documentation, filing and correspondence in support of one or more managers and ordering supplies. In this role, you may be required to travel up to 25% of the time. Responsibilities:Participate in the set up and maintenance of construction project management including planning, scheduling, budgeting prior to the start of the project. Assist in the coordination and expediting necessary to ensure proper and timely delivery of shop drawings and submittals, construction materials, change orders, pricing and related approvals. Create, update, and refer to RFI logs, submittal logs, bulletin schedules and start-up document checklists. Coordinate, obtain, and communicate all required information for construction and installation of owner furnished equipment. Update and maintain contract drawings with new contract information received as bulletins, RFI's, ASI's, and proposal requests. Participate in the review of contractor and material supplier invoices, company invoices, change order pricing information, drawings and submittals. Maintain and update project schedules. Initiate, organize, and attend project meetings with appropriate members of the project team and ensure that meeting agendas and meeting minutes are produced and distributed to attendees and other necessary parties. Assist the Project Manager(s) with updating PM Web in conjunction with processing Requests for Information, Submittals, Drawing Logs, and other management tools. Maintain the CBI report and insure all insurance is up to date. Assist with compilation of project close-out/operation and maintenance manuals for delivery to owner. Assist Project Manager with change order reviews.
Create an maintain project information in project management system.
Correspond on routine inquires with subcontractors and vendors at the beginning and throughout the duration of a project.
Coordinate invoice routing and monitor payments to contractors and vendors.
Compiling and distributing meeting minutes as necessary.
Prepare agendas for meetings and make arrangements such as coordinating catering for luncheon meetings.
Maintain the field drawings with updates, modifications and deletions
Requirements:Bachelor's Degree in Building Science, Construction Management, Civil Engineering or related field
1-3 yrs experience in the industry; Owner's rep / Program Mgmt experience is preferable Experience with construction project management software such as Viewpoint, VICO and BIM Proficient in MS Word Valid Driver's License required LEED AP and/or CCM certifications helpful
Hoar Holdings is an EOE - Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities